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Photography & Digital Images: Legal

Photography Request Guidelines

The University Photography Office takes photographs for official university purposes only, with an emphasis on outside marketing.  SUA faculty and staff are asked to communicate their needs by using this Photography Request Form; requests will be evaluated for photographer availability and scope of the office and limited resources. SUA student groups will be accommodated based on availability and the changing scope of the office until a process is reinstated by Student Affairs. 

It is the requestor's responsibility to inform photographed individuals, including parents or legal guardians of minors, that images will be archived for future university purposes. The University Photography Policies comply with the Family Educational Rights and Privacy Act (FERPA) and California Right of Publicity Law

Should SUA event or project organizers determine that the photo subjects’ consent is required, a photo consent form must be submitted: fill out and submit online or print out form to sign.

Examples of when consent forms for photographing would be required include:

  • Photographing students in private settings, such as their residence halls.
  • Photographing students in the classroom or in a training setting (confirmation from instructor).
  • Photographing guest speakers or performers. 

All the necessary request and consent forms must be submitted at least 5 business days before the photo shoot will take place.  We recommend 2-3 weeks during our transition period so that we can discuss with you the reduced scope of our coverage.

Photography Usage Guidelines

All images taken by the University Photography Office are for use by SUA students and employees for university purposes only. These include posting the pictures to the SUA website and social media and news outlets, or using them in printed promotional materials. The Family Educational Rights and Privacy Act (FERPA) and California Right of Publicity Law govern the university's and the University Photography Office’s use of all pictures taken. The use of any of these images requires that:

  • The published context and the caption of the images not imply information not known to be true.
  • The images not be artificially altered, enhanced or manipulated in any way.
  • The images be accurately credited when published in print or on the web as “Photo by [Staff photographer name], Soka University of America.”

SUA retains the licensing, reproduction, and copy rights to all images created by staff photographers. Permission to use these images must be obtained prior to any kind of public use, and commercial publication of these images such as in magazines or advertisements may require the payment of fees. 

Take Down Request

The University Photography Policies comply with the Family Educational Rights and Privacy Act (FERPA) and California Right of Publicity Law. Individuals may request that images be taken down from online platforms if they believe the images violate their privacy.

If you have any questions or comments, please contact the University Photography staff.