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Interlibrary Loan (ILL): Other ILL Policies

Information about the Ikeda Library's Interlibrary Loan (ILL) services

Borrowing From Other Libraries

Ikeda Library provides Interlibrary Loan (ILL) services to SUA students, faculty, and staff to support their research and scholarly needs. By borrowing academic resources from other libraries, Ikeda Library is able to provide the SUA community access to more books and journal articles than are currently available in the library’s physical collections or databases.  

  • The loan period is determined by the loaning library. It is usually 4 weeks. Renewals are also at the discretion of the loaning institutions. ILL materials are subject to recall at any time.
  • The turnaround time depends on the availability and location of the requested item. On average, books and physical materials arrive within 5 business days. Journal articles are typically received in 2 business days.
  • ILL requests for research materials such as books, book chapters, or periodical articles can be submitted electronically using our online form.
  • To request a renewal, an online ILL renewal form needs to be submitted at least two days before the item’s due date. You will be notified via email once the loaning institution has approved or denied the request.
  • When ILL requests arrive, you will be notified via email. Physical items can be picked up from the Circulation Desk on the 2nd floor of the library. Articles are usually delivered electronically.
  • The following items cannot be requested for ILL: entire periodicals, software and eBooks, audio/visual materials, fragile or rare items, and materials owned by Ikeda Library unless the materials are considered missing.
  • There is no charge to the SUA community for the use of ILL services as long as borrowed materials are returned before they are due. Because lending libraries might charge Ikeda Library up to $20.00 per item, please search our catalog prior to submitting ILL requests and be selective in your requests. 
  • ILL requests cannot be transferred between patrons and will be checked out only to the person who originally requested it. Returnable items not picked up by their due date will be returned to the loaning library.
  • There is a $0.25 per day fine on overdue ILL items. Damaged or lost items will be billed to the patron’s account, and ILL privileges may be temporarily suspended until all items are returned and fees are paid.
  • ILL items must be returned to the Circulation Desk.  Do not put them through the book drops.

Lending to Other Libraries

  • All circulating books and periodical articles are available for lending. We do not loan audio/visual materials or microforms.
  • ILL requests are accepted only through the OCLC WorldShare Interlibrary Loan service. Our OCLC symbol is SXQ. Payment must be made using the OCLC’s ILL Fee Management (IFM) system. We charge $12 IFM; however, no charge will be made to libraries that have reciprocal agreements with Ikeda Library.
  • SUA is a member of SCELC (Statewide California Electronic Library Consortium) and LVIS (Libraries Very Interested in Sharing).
  • The initial lending period is 4 weeks. Renewals are selective although usually one renewal is allowed. Ikeda Library reserves the right to recall loaned items at any time.
  • Most returnable items are shipped via Media Mail unless otherwise specified. Articles are delivered electronically via the OCLC Article Exchange service.
  • In the event of lost or damaged items, the ILL item’s replacement costs plus a $10.00 processing fee will be invoiced to the borrowing institution.
  • All theses and fragile items must be returned by Priority Mail.

Reference and User Services Association Interlibrary Loan Code

Ikeda Library is in agreement with the guidelines of the Reference and User Services Association (RUSA), a division of the American Library Association (ALA). The Interlibrary Loan Code for the United States Explanatory Supplement states:

Interlibrary loan is intended to complement local collections and is not a substitute for good library collections intended to meet the routine needs of users. ILL is based on a tradition of sharing resources between various types and sizes of library and rests on the belief that no library, no matter how large or well supported, is self-sufficient in today's world. It is also evident that some libraries are net lenders and others are net borrowers, but the system of interlibrary loan still rests on the belief that all libraries should be willing to lend if they are willing to borrow.